Either companies or
individuals depend on computers and internet to simplify works, promote
products and services, shopping, learning, etc. Personal files or company data
is saved on computer or cloud disk, and everything goes virtual since people seldom
use papers in office. Virtual working environment improves working efficiency,
but it does not have strong immune to data loss or file corruption. Thus
protect data from damage or loss is very important task.
File loss such as
accidental deletion is one of the challenges to companies, especially small
business. Having a good understanding of knowledge and skills about file
protection will be helpful to handle data loss related problems. This article lists
several tips to helps users or origination to safeguard data.
Backup
data regular with different methods
For many people, backup of
data means make a copy of data only. Actually, that is not the whole story.
Data backup should be an organized job and gain attention. As to company, full
backup and incremental backup should be performed on regular basis. What’s
more, local backup, remote backup and cloud backup should be considered. There
should be trained staff to take the responsibility. Obtaining regular backup
can maximize loss when file loss happens.
As to home users, backup
will be easy to complete. We can simply make an extra copy of personal files
like family photos to another drive and update backup file when new files are
created.
Prepare
at least one effective data recovery plan
Data protection can be
guaranteed by one or more data recovery plans. Some may think data recovery is redundant
action since backup have been created. In fact, file recovery plan is a
blessing in disguise. Computer and Internet really brings merits to life and
working, and it makes everything easy. Current computer technology has come up
with effective and usable solution to file loss, say, data recovery programs,
related services and machines. With regard to companies, their staff of IT
department should be aware of data recovery technology and have contingency
plans to handle common data loss issues, such as recover deleted files from
emptied Recycle Bin. There is no need to purchase professional machines to
recover data, but it’s necessary to have a recovery program at hand.
Make
sure storage devices are well maintained
Storage devices are not as
strong as you assumed, and they are actually fragile to various damages. Thus
it’s correct to follow certain rules to unplug or eject USB drive, handle hard
drives gently, etc. Otherwise, hard disk might get damaged and became
inaccessible. That’s why some users may get the error message “The file or directory is corrupted and
unreadable”.
In short, either common
users or organizations should try to avoid data loss issue as much as possible
and try all possible methods to protect data.
